Accounts Administrator / Office Coordinator

Summary of Role

  • Responsible for taking the lead on all day-to-day, office-based activities
  • Assist the finance team on all activities to include analysing and presenting key financial data, prepare forecasts, budgets, cash-flow and risk analysis
  • You will deputise the preparation and running of the monthly payroll
  • You will be in charge of meeting and greeting visitors, managing meeting rooms and general reception activities
  • You will deputise / cover the Office Manager based at HQ
  • You will be reporting directly to the Finance Director

Accounts responsibilities:

  • To assist finance HQ on all aspects relating to accounts payable and accounts receivable aspects, supplier payments, coordination of bad debt collection, and management of new credit requests
  • To assist finance HQ with reconciling bank statements, VAT and Intrastat reporting
  • To deputise and assist on processing the monthly payroll, pension payments, P11D and year end reporting
  • To make sure that spending at the satellite office is in line with budgets
  • To recommend ways of cutting costs and continuous improvement
  • To provide assistance to finance HQ on information for audits
  • To process expenses and mileage claims in accordance with the policy


Office Coordinator responsibilities:

  • To take the lead on all office-based activities relating to the satellite office, meeting and greeting visitors, organising meeting rooms & events, hotel accommodation etc
  • To deputise the Office Manager, based at HQ
  • You will coordinate with HQ on IT, QHSE and office management activities
  • To undertake general office administration, to include assisting with incoming telephone queries and visitors, dealing with them in a polite and efficient manner
  • To do ad hoc reports, projects, and conduct other duties as required
  • To comply with all Company policies and procedures, to include the Quality Manual, Staff Handbook and Health & Safety with others
  • Other duties as required


Knowledge, Skills & Experience

  • To hold an AAT Level 4, or higher qualification, in finance and / or book-keeping; or
  • To hold 2-5 years of work experience in a similar role
  • To be up to date on finance legislation and be committed to continued professional development
  •  Knowledge of Sage 50 is desirable
  • To be proficient in Microsoft Office
  • To have excellent communication and interpersonal skills
  • To have strong organisational and time management skills, and able to prioritise
  • To hold strong problem-solving and analytical abilities and have exceptional attention to detail


Personal Qualities

  • To be a self-starter and driven
  • To be confident and pro-active with an organised approach to work
  • To hold situational adaptability and be hands on
  • To be a strong team player, as well as able to work on an individual basis
  • To be able to build and maintain strong relationships across the business
  • To be enthusiastic and reliable


Remuneration Package

  • Competitive salary
  • Holidays 25 days (plus Bank Holidays)
  • Pension scheme
  • Life Insurance
  • Employee assistance programme
  • Flexible working
  • Programme of personal development & training
  • Free car parking
  • EV scheme
  • Social & wellbeing activity programme
  • Bike 2 work scheme
Location: Daresbury, Cheshire (Satellite office)
Job: Permanent
Job Reference: AAOC 1
Deadline Date:
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